Miami International Airport upgrades its incident logging system to Qognify’s Situator enterprise incident management system

The nerve centre at Miami International Airport (MIA) is its Airport Operations Center (AOC), which operates around the clock, monitoring activity, responding to safety and security incidents, disseminating information and responding to requests from stakeholders throughout the airport.

Incident logging at the AOC

An essential daily task for the AOC team is incident logging, with approximately 70 detailed logs being created each day, and that number is set to rise, as a result of internal process changes within the department.

Rupen Philloura is the Director of Terminal Operations & AOC at Miami International Airport and he explains, “The MLS logging system was a 25-year-old custom-built application. It was familiar for our operators to use, but it was unwieldy, unreliable, and inefficient. With logging being such a critical and growing aspect of our day-today operations, we needed to upgrade to a state-of-the-art unified platform.”

Situator enterprise incident management system

The platform chosen by the airport was the renowned enterprise incident management system, Situator, from Qognify

The platform chosen by the airport was the renowned enterprise incident management system, Situator, from Qognify, a company whose solutions are trusted by airports around the world. Miami itself was already working with the company, using its NiceVision video management system (VMS) and analytics solutions across its highly distributed video surveillance system.

Currently, the AOC has six Situator-powered stations from which operators monitor the airports Honeywell/EBI fire alarm and Matrix access control systems, as well as its extensive surveillance camera network.

Dynamic form functionality

Rupen Philloura describes the process, stating “When an alert is raised, the operator must follow a strict set of procedures for that specific event, this might simply be resetting an alarm remotely, or the dispatch of maintenance personnel. Incidents and subsequent actions need to be accurately documented for regulatory compliance purposes, but also to help us to learn and improve how we deal with incidents and events.”

The need to manually enter all details has been replaced by the dynamic form functionality within Situator. It automatically populates and logs specific information relating to that incident, saving operators valuable time, and ensuring every log is of a consistently high standard.

End-to-end accounts and improved logging

Rupen Philloura further stated, “Together with the input of the operator, we are assured that the logs we generate and store are comprehensive end-to-end accounts, which can be quickly and reliably searched, retrieved and reviewed.”

The improved logging has also had a noticeable impact on business continuity and operational efficiency, as well as providing an additional layer of protection to the airport from a regulatory standpoint. With the AOC operating a three-shift pattern, it is vitally important that change overs can be completed swiftly and nothing is overlooked.

Rupen Philloura adds, “When the next shift logs on to Situator they have instant situational awareness, there is no lag in productivity. They can see what has happened and what requires their immediate attention. During their shift they no longer need to repeatedly log into multiple systems to access information. It is all there on the screen at their station.”

Reduced response time to incidents

The success of Situator within the AOC has led the airport to begin exploiting its strength as a powerful platform

Situator has also reduced the response time to incidents, such as door alarms, as well as access requests from tenants and airport employees, by automating the interaction with the Matrix system. With the old MLS system, both use cases needed to be handled manually.

The success of Situator within the AOC has led the airport to begin exploiting its strength as a powerful platform, with higher levels of task automation, ad-hoc forms and reporting, as well as integration with airport-specific and non-specific subsystems (made easier by the API driven Situator), such as its access control system and surveillance cameras.

Support for facilities management

It is also evaluating its ability to support the facilities management team in ensuring the statutory maintenance of its extensive network of elevators and moving walkways.

Mike Bryant is Computer Services’ Sr. Manager at Miami-Dade Aviation Department and he has been impressed not only by the reliability that the web-based Situator is providing, (demonstrated by a drop in support calls from the AOC since the implementation), but also its future potential.

Enhanced Airport safety and security

Mike Bryant said, “With Situator, we have a platform that we can evolve to positively impact the operations, maintenance, compliance, safety and security throughout our airport. It has opened up possibilities to integrate systems, solve problems and make improvements, without needing to make further investments in standalone solutions.”

Rupen Philloura concludes, “Every airport needs a robust, reliable and easy to use logging solution and for MIA it is one of the greatest strengths of Situator. It gives us complete situational awareness regarding when and how an event transpired, who responded, how, and the result. This insight improves our decision-making and feeds a continual cycle of improvement.”