MT Educare, a coaching institute since 1988, is a trusted brand in-classroom coaching and e-learning across India. With multiple locations and substantial growth, timely processing of staff and faculty payroll is crucial for MT Educare.
With teaching faculty working at different locations for a varied time duration, capturing this diverse input correctly was a challenge. Besides, the confidentiality of payouts has been a major concern for MT Educare. Also, their HR team spent considerable time collating and checking the payroll input data.
Streamlining entire process
Capturing online attendance was considered however because the attendance input was not linked to payroll input, the HR team's involvement remained high. The output of the payroll was not shared with the business heads and hence they had to seek the information each month from the finance team.
TopSource Worldwide streamlined the entire process and offered automation at various levels
Given this scenario, MT Educare was looking out for an outsourced provider to offer a solution that will tackle all the above pain points. TopSource Worldwide streamlined the entire process and offered automation at various levels. For faculty payroll, TopSource Worldwide designed a timesheet and established a process of proactively sending those to all centers at the beginning of the month to capture the input. This gave great results in terms of timeliness and correctness.
Getting clear visibility
TopSource Worldwide also developed programs to check input at the source. This resulted in less time in the collation of input. Portico became the suite of choice for MT Educare from where their employees could view, download and print payslips. Business heads received reports for their business lines. Linking of online attendance and leave to payroll eased the input generation load of the HR team.
Portico has taken over from the HR team thus the HR team is free to focus on the core HR function. The business heads are getting clear visibility of their own business line. MT Educare and TopSource relationship has changed from client-vendor to business partners.
