LEGIC employee ID cards for time & attendance and access control deployed at Munich hospitals

As part of the centralisation of five Munich hospitals, 20,000 old cards were gradually switched to new LEGIC employee ID cards for time & attendance and access control.

With around 3500 beds, 260 day clinic places and 9500 employees, the Klinikum Munich, resulting from the merger of five clinics, is the biggest health service provider in southern Germany, today. As part of the centralisation operation of the five hospitals, a central SAP system was implemented.

It was decided to implement a certified SAP sub-system from Kaba for time & attendance and access control. At the same time, a company-wide card system was introduced. The areas for which employees use the new LEGIC ID are: time & attendance, access control, in the canteen, at food and clothing distributors. Kaba time & attendance terminals were installed everywhere and then 10,000 old cards were exchanged for the new LEGIC ID card. A further 10,000 cards were then given to sub-contractors and visitors. 

At the same time, new regulations were put in place regarding the use and payment of the catering facilities in the entire hospital. The Munich-based company Automaten Seitz implemented a cashless payment system (EC machine). Old cash register PCs and distributors were replaced. Now, employees, outside staff, visitors, interns, etc., can eat in any of the hospital’s five canteens without using cash.

Access control was also extended. In order to be able to cover new requirements for flexible access profiles, the Kaba Attendance Management module was implemented. All employee authorisations will be taken care of centrally with this module. Central access control regulates, on all premises, access to underground garages or open parking spaces, canteen entry and entry to particularly sensitive areas (laboratories, computer rooms, etc.). The data centre, which requires particular protection, is secured with high-security gates.

Daniel Wolf from the StädtischenKlinikum, adds: “We have a certified sub-system for time & attendance and access control which is fully integrated in SAP and very stable. Overall, we are very satisfied with the system.”