Traka, the provider of intelligent management solutions for keys and equipment, is at the International Corrections & Prisons Association (ICPA)’s annual conference, presenting a new solution for distributing medications safely, securely and accurately within prison environments. Exhibiting in partnership with the pioneer in prison and community corrections software applications provider Unilink, Traka will be demonstrating its specialist medication distribution lockers, designed to minimise the risks associated with traditional medication distribution methods. Biometric fingerprint technology Traka partnered with Unilink to create a bespoke locker solution for distributing medications safely" Visitors to the stand will be able to see how the solution can be accessed in a controlled manner, via biometric fingerprint technology at a convenient time by authorised prisoners, all backed with full audit control reporting capability. Says Tom Smith of Traka UK: “A significant proportion of prisoners rely on medication, but with increasing pressures within an already sensitive environment, many experience problems getting the medication they require. This situation is causing an unsafe environment not just for prisoners but for all involved, including prison officers and healthcare professionals.” “To tackle these challenges, Traka partnered with Unilink to create a bespoke locker solution for distributing medications safely, securely and accurately. At ICPA, we will be able to show how the solution can help healthcare professionals to load medications into specific compartments that can then be accessed at a convenient time by prisoners.” Scaleable solution with clear compartment identification The medication distribution lockers have been designed with randomised compartment allocation Traka’s medication distribution lockers have been designed as a scaleable solution with clear compartment identification to simplify distribution and reduce risks, as well as including ‘burst all doors’ functionality to allow quick loading of medication. To minimise the risks associated with issuing medication within prison facilities, the medication distribution lockers have been designed with randomised compartment allocation, capability to remove prisoner finger print to prevent stashing, and an audible alarm to alert if compartment doors are left open. Combined knowledge of custodial services Francis Toye, CEO of Unilink added: “Traka’s intelligent technology, when combined with our software and the combined knowledge of custodial services, presents a powerful solution to a difficult challenge faced by all prison facilities, in safe delivery of medication.” “We’re delighted to now be presenting our solution at ICPA and welcome visitors to experience how it can improve health and well being of a prison population.” The ICPA 2019 conference takes place in Buenos Aires between 27th October – 1 November.
Nationwide Building Society has partnered with Traka to provide an intelligent key management system in its branches. The partnership will enhance the Society’s processes in its network, for the benefit of its employees and members. Nationwide has around 18,000 employees and around 650 branches across the UK. Previously branch managers were initially being relied upon to have ensured the management and safety of branch keys throughout the working day, and overnight. This has been a time constraining and manual process, but an essential part of branch security. Traka’s intelligent key management solution has been trialled, originally tested across 21 sites, and systems Key management process Traka’s intelligent key management solution has been trialled, originally tested across 21 sites, and systems now operate across Nationwide’s UK-wide branch network. Richard Newland, Director of Branch & Workplace Transformation at Nationwide said; “There was an opportunity to greatly improve our key management process, to make it easier for our colleagues to manage branch keys.” Seamless installation process “The introduction of Traka key management systems moved us into a more digital management system. Our colleagues no longer need to solely manage keys, and the audit trail capability has helped us to remove the manual paper recording and see the instant status of keys at any one time.” Traka worked closely with Nationwide to understand bespoke requirements for key management across its branch network, ensuring a seamless installation process under a tight timeframe for delivery. Once installed, Traka worked closely with individual branches to ensure staff had full training in the use of key management systems and access control solutions for authorised personnel. In Nationwide’s case, Traka has made a significant difference from an operational perspective Accurate audit trail Tom Smith, Traka Market Development Manager added: “What our relationship with Nationwide demonstrates is our preferred approach to working with clients, in true partnership. Our aim is to understand bespoke requirements for key management and ensure our systems can accommodate, without compromising on ease of use for staff.” “In Nationwide’s case, Traka has made a significant difference from an operational perspective. The main resolution being staff no longer need to solely manage keys, and instead, they can focus on servicing members needs more efficiently. Nationwide has total peace of mind they have a secure and accurate audit trail of all keys, across every branch in its network.”
Traka UK has joined forces with Edesix, the principal manufacturer of Body Worn Cameras, to ensure equipment used across the UK Prison Service is safely stored and efficiency managed. The provider of intelligent key cabinets and locker systems has partnered with Edesix following the company’s contract win as preferred supplier to all UK prisons. Traka bespoke locker system Traka designed a bespoke locker system specifically for Edesix, which not only ensures body cameras are safely secured, but also that all equipment is charged and ready to use whilst in storage. The locker system has capability to download all footage as and when required and share it with Edesix’s Video Management System. The unique locker system also presents restricted access, by authorised personnel only. Andy Burke, Business Development Manager of Edesix commented: “Our organisations collaborated well to produce a Body Worn Camera storage system which met the needs of Her Majesty’s Prison Service by utilising pre-existing technology.” “The result is optimised camera asset management and process automation. Edesix and Traka can now offer an all-encompassing solution to the UK Prison Service that is secure and simple to use, requires minimal staff intervention and which is targeted at the officer experience, making it efficient and effective to add Body Worn Cameras to their existing asset management process.” Eliminating camera location issues Tom Smith, Market Development Manager, of Traka added: “Body Worn Video, as offered by Edesix, undoubtedly saves lives, protects property and speeds up the resolution time of investigations; however, as a stand-alone system, Edesix’s solution had not been integrated into already available asset management systems within the UK Prison service.” “The bespoke Traka solution instantly eliminates the issues around camera whereabouts, and integrates Body Worn Systems into the known process for issuing sundries. This, in turn, allows Prison staff to focus on their duties safely and securely, allowing the benefits of body cameras to be fully utilised.” Traka provides intelligent key management and equipment management access control to better protect important assets - resulting in improved efficiency, reduced downtime, less damage, fewer losses, lower operating costs and significantly less administration.
Traka’s key management solution has reduced the frequency of stock discrepancies Traka, the key and asset management specialist, has helped improve the safety and accountability of the drugs issuing process at Brighton and Sussex NHS Trust, by installing its key management solutions. Traka intelligent key cabinet system Previously, keys to drugs lockers were issued manually, with one member of staff acting as a steward. However, this led to human error, difficulties in locating the keys and additional administration duties for busy ward staff. Despite the thorough manual processes in place and the majority of staff remaining vigilant, stock discrepancies did occur, through error and in some cases theft. This had serious Health and Safety, security and cost implications, which led the hospital to purchase a Traka key management system. The keys to the drug lockers are now stored within the intelligent key cabinet. Through the ward staff’s existing credentials, only authorised personnel are able to access the cabinet. Further to that, the keys inside the system are locked in place by Traka’s secure iFobs, which means a hierarchy of access rights can be given to each key, depending on the strength or skill of administrating each drug. So within the cabinet, only certain keys will be available depending on the pre-determined access rights. To maximise the security of the system, the Traka key cabinet has been programmed so that two members of staff need to swipe their credential to take and to return a key to the system. This creates greater accountability and encourages best practice amongst ward staff. Simon Whitehorn, Head of Security for Brighton and Sussex NHS Trust said: “The Traka system has made a massive difference to the drugs dispensing process on the wards. From a health and safety perspective, we can have greater confidence that drugs do not get into the wrong hands, or that untrained workers cannot get hold of drugs they are not authorised to administer. From the ward staff’s point of view, it has taken away timely administration tasks, and the frustrations of trying to locate keys when a patient is in need of medication. “Accountability is also a major part of the benefits for us. Since installation, the frequency of stock discrepancies has been dramatically reduced. However, when there are questions raised, the reporting functionality that the system offers, lets us know who has accessed what key and when, so we can track down the individual responsible and find out more.” Key management Brighton and Sussex NHS Trust has also installed a Traka system to manage access in and around the estates. Two large key cabinets are situated outside the security office, so authorised personnel who have access to sensitive areas of the hospital can easily retrieve the keys they are allowed to use. This system considerably reduces additional administration efforts from security staff, and allows people to access keys easily and safely. The system is also programmed to set curfews on keys to certain areas. This means that security staff are alerted if a key was meant to be returned at a certain time, providing greater levels of health and safety. Tom Smith, Vertical Solutions Specialist – Finance, Healthcare & Hospitality, for Traka said: “Brighton and Sussex NHS Trust is a fantastic example of how healthcare facilities are making key management an embedded aspect of its health, safety and security procedures. From the basic key management functionalities for accessing keys to the building, right the way to the drugs management on the wards, the Trust is taking accountability and safety seriously.”
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